The everyday HR work, handled properly
Reliable HR operations create clarity for employees, confidence for managers and breathing space for business owners.
Peeple can manage your complete day-to-day HR function or take responsibility for selected processes, giving you experienced support without the cost and structure of a full internal team — from payroll and employment administration to recruitment, policies, work permits and employee relations.
Need more senior support instead? Explore People & Organisation Advisory.
Leave the admin in experienced hands
Accurate, well-organised payroll begins long before the payment file. We can manage the agreed payroll cycle and the employment administration behind it, keeping records current and communication clear throughout.
- Employee set-up and payroll records
- Payroll inputs, overtime, bonuses, allowances and fringe benefits
- Leave, sick leave, COLA and statutory entitlement administration
- Payslips and payroll reports
- Payroll bank files or payment information
- FS4 administration and employee registrations
- FS5 administration, as applicable
- Year-end FS7 and FS3 administration
- Employment and termination registrations
- Employee payroll queries and discrepancy follow-up
- Employee file maintenance
- Guidance on relevant changes affecting payroll and employment administration
Put the right foundations in writing
Good HR documentation creates clarity about what employees can expect, what managers are responsible for and how situations should be handled. We develop and maintain practical employment documentation and HR policies suited to the organisation.
- Employment contracts and addenda
- Employee handbooks and tailored HR policies
- Leave, conduct, disciplinary and other workplace procedures
- Procedure guides, templates, letters and manager tools
- Starter documentation and onboarding packs
- Probation documentation and processes
- Employee files, document controls and record maintenance
- Review and updating of existing HR documentation
Clear process. Human judgement.
Not every HR matter can be solved with a form or policy. We provide practical HR guidance through difficult situations, helping ensure the process is considered, consistent and appropriately documented.
- Day-to-day employee and manager guidance
- Conduct, capability and attendance concerns
- Disciplinary and grievance processes
- Workplace investigations and fact-finding support
- Conflict resolution and mediation support
- Performance improvement processes
- Difficult employee conversations
- Terminations, redundancies and offboarding support, with specialist legal input coordinated where required
Find the right fit — and create the right start
Recruitment is about more than filling a vacancy. Peeple can support the recruitment process from initial role definition through to selection and onboarding, tailored to the support you need.
- Role scoping and job descriptions
- Vacancy advertising
- Candidate screening and CV review
- Interview planning and support
- Selection processes
- Offers and pre-employment administration
- Onboarding and starter documentation
- Probation structures and follow-up
- Exit interviews, handovers and offboarding
Practical support through the process
Employing someone who requires a work permit brings additional administration for both the employer and employee. Peeple can coordinate the application and renewal process from start to finish.
- Guidance on the documentation required from employer and employee
- Collation of relevant certifications, medical documentation, lease and housing documentation and employment contracts, where applicable
- Preparation and coordination of work-permit applications and renewals
- Submission to the relevant Maltese authorities
- Liaison with the employer and employee where further information or updates are required
- Guidance for candidates abroad through the relevant visa and entry steps following approval, where applicable
Turn scattered HR tasks into a function that works
In many growing businesses, HR develops gradually. We review how HR currently operates and help establish a practical structure suited to the size, needs and maturity of the business.
- HR roles and responsibilities
- Administrative workflows and recurring processes
- Employee documentation and records
- Policies and controls
- Manager responsibilities and escalation routes
- HR reporting and information
- Opportunities to simplify or improve existing processes
Your HR function doesn't have to look like everyone else's
Some businesses need Peeple to take responsibility for the complete day-to-day HR function. Others already have internal capacity but need support with payroll, recruitment, documentation or employee matters. We can work as your fully outsourced HR function, provide ongoing retained operational support, take responsibility for selected HR processes, or add extra capacity alongside your existing team. The starting point is what your business actually needs.
Make HR easier to run — and easier to experience
Reliable HR operations give your managers more confidence, your employees greater clarity and your business a stronger foundation. Talk to us about outsourcing your full HR function or choosing the operational support that would make the greatest difference.
Speak with usYour outsourced HR partner in Malta — looking after your people, so you can look after your business.
